Wedding Vendors: The Fine Print
August 16, 2010 | Author: Sonja, Mistakes I Made, Stress, Unexpected expenses
Wedding Vendors:Â The Fine Print
It is no secret that the brides and grooms that normally contract my services are looking for affordability and creativity. Recently, a cash strapped bride and I spoke for hours while she took notes, and gathered all the information from venue to day of small details that often go unnoticed but make for a smooth transition during and after services. It wasn’t long before she placed another call to me to discuss the “vendor what ifs”. Most what ifs can be covered in a small section of your contract that normally is run off to the bride in less than a minute.
The Fine Print
Maybe you guessed by now that the fine print is one of the least gone over sections of the contract. Very rarely do vendors spend more than a minute on this part of the contract. While I enjoy partnering with vendors, I don’t enjoy seeing anyone get ripped off. Following these tips will ensure that you are comfortable when you leave the table.
- Â Don’t sign anything until you have had a chance to look it over and discuss it with a second party; typically the groom.
- Find out what the consequences are upfront if  you fail to adhere to each bullet point or other “recommendation” mentioned in the contract. e.g. fees, penalties, or as some call it “making provisions” Knowing ahead of time what it will cost to have your guest enjoy an extra 1/2 hour of dancing is extremely important to your budget.
- Negotiate anything that you are uncomfortable with and come to mutual terms within reason. There is no reason why you should not be comfortable with the terms of your contract. One scenario that comes to mind is table and linen rental.  How will you return tables or linens without generating late fees if the vendor doesn’t have a driver to pick them up until Monday and it’s Saturday? This is sort of a no brainer, but you’ll be surprised to know that there are tons of people that in the end pay the cost for services that there vendor couldn’t render. Be sure to ask “Where are things stored until pick up, and how do I know you will not charge me extra?” Sometimes, you may have to negotiate the terms of contracts such as these between the vendor, and venue.
- Know the cancellation policy. Are your deposits refundable and if so, full or partial? No one likes returning money and normally if you cancel your wedding you do not get a refund. To protect yourself, insurance and step 3 certainly come in handy! Have the vendor notate provisions before you sign the contract and be sure that intials of both parties accompany the contract. This way, your vendor too is accountable.
In the end, your contract depends on your ability to negotiate and your awareness. Don’t BEWARE of the fine print; be aware of it!
Tags: contracts, fine print, negotiating, negotiating contracts, signing contracts, wedding vendors